Data Ownership & Access Policy

The OnlineRME.com website is an Internet portal providing access to a database application (the "DATABASE") owned and maintained by OnlineRME, LLC for the collection, storage, and retrieval of data associated with an activity, piece of equipment, or system (a "MANAGED ACTIVITY, EQUIPMENT OR SYSTEM") that is monitored and/or managed by a third party. Data is collected through direct data entry as well as the submission of online reports, forms, and fees by owners, operators, contractors, government employees, and others (a "SUBMITTER"), and monitored and/or managed by a third-party data management entity or regulating authority for the jurisdiction in which a managed activity, equipment, or system is located (the "RESPONSIBLE MANAGEMENT ENTITY" or "RME").

The DATABASE contains information that is both specific to the performance, inspection, maintenance, repair, replacement, or other monitored or managed activity associated with a particular managed activity, equipment, or system ("MANAGED DATA"), as well as information entered by a SUBMITTER that is solely related to its business ("PROPRIETARY BUSINESS INFORMATION"). Policies regarding the ownership, access, and integrity of each type of data within the DATABASE are outlined below.

Data ownership, access, and integrity

Notwithstanding the ownership rights described below, certain managed data and proprietary business information, limited to identifying information about a managed activity, equipment or system and that portion of the data required by Federal, State, and/or local law (collectively, "PUBLIC INFORMATION") may be accessed in the DATABASE by any user thereof, unless prohibited by law. Identifying information about a managed activity, equipment or system may be edited, as necessary, by the SUBMITTER or RME.

However, all other public information, whether it be managed data or proprietary business information, may not be altered or deleted by any party once it has been accepted by the RME, provided that OnlineRME, LLC may archive data necessary to retain historical accuracy in the event a managed activity, equipment or system is merged or decommissioned.

Managed data that is not required by an RME, which is entered into the DATABASE by a SUBMITTER, is solely and exclusively owned by that SUBMITTER. Managed data that is required by an RME, which is entered into the DATABASE during any time when the RME holds a written agreement with OnlineRME, LLC, is solely and exclusively owned by that RME. During such times as the RME does not hold a written agreement with OnlineRME, LLC, all managed data entered into the DATABASE by a SUBMITTER, regardless of whether said data is required by the RME, is solely and exclusively owned by that SUBMITTER.

Users authorized by an RME, which holds a written agreement with OnlineRME, LLC, may be licensed to access all managed data in the DATABASE that the RME owns, so long as the RME retains its written agreement with OnlineRME, LLC. Users authorized by a SUBMITTER may be licensed to access all managed data that SUBMITTER enters into the DATABASE in perpetuity, regardless of whether they own the data. Legal title-holders of a subject managed activity, equipment or system and/or the real property on which it is sited may access any and all managed data associated with their particular managed activity, equipment or system in perpetuity. Further, users authorized by manufacturers and industry analysts that are affiliated with OnlineRME, LLC may be licensed to access managed data associated with their manufactured or industry managed activities, equipment, and systems, as applicable, so long as the manufacturer or industry analyst retains their affiliation with OnlineRME, LLC. Therefore, as multiple parties may access managed data, it may not be altered or deleted by any party once it has been accepted by the RME, provided that OnlineRME, LLC may archive data necessary to retain historical accuracy in the event a managed activity, equipment or system is merged or decommissioned.

Proprietary business information that is not managed data, as defined above, which is entered into the DATABASE by a SUBMITTER, is solely and exclusively owned by that SUBMITTER. Such proprietary business information is limited to the SUBMITTER's billing, scheduling, personal contacts, notes, and other similar information not classified as managed data. Except for that portion which is public information, users authorized by a SUBMITTER may access, alter, or delete SUBMITTER's proprietary business information. No other DATABASE user may have access to, alter, or delete said proprietary business information without the express written permission of the SUBMITTER, except as may be required by law or valid court order.

Document date: December 18, 2014. © OnlineRME, LLC.